Download QuickBooks Online Desktop App: A Complete Guide
If you are a small business owner or an accountant who uses QuickBooks Online often or has more than one account, you might want to consider downloading and using the QuickBooks Online Desktop App. This app is a cloud-based accounting software that you can access from your Windows or Mac computer, without opening a web browser. In this article, we will explain what the QuickBooks Online Desktop App is, what features and benefits it offers, how to download and install it, how to access multiple QuickBooks Online companies with it, how to switch from QuickBooks Desktop to QuickBooks Online Desktop App, how it compares to the QuickBooks Online browser version, and what users think about it. By the end of this article, you will have a clear idea of whether the QuickBooks Online Desktop App is right for you and how to get started with it.
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What is QuickBooks Online Desktop App?
The QuickBooks Online Desktop App is a desktop application that lets you access your QuickBooks Online account from your computer, without opening a web browser. It is similar to the QuickBooks Online browser version, but it offers some advantages, such as:
Staying signed in for 6 months unless you sign out manually, instead of signing in multiple times a day on a web browser.
Using a navigation map that is similar to what you are familiar with in QuickBooks Desktop, if you have migrated from QuickBooks Desktop to QuickBooks Online.
Accessing multiple QuickBooks Online companies and switching between them without reloading each company.
To use the QuickBooks Online Desktop App, you need a Windows 64-bit computer or a Mac computer with a supported browser (see .
Features and benefits of QuickBooks Online Desktop App
The QuickBooks Online Desktop App offers all the features and benefits of the QuickBooks Online browser version, plus some additional ones. Here are some of the main features and benefits of the app:
Income and expenses: You can track your income and expenses, categorize them by type, connect to your bank accounts, import transactions, reconcile accounts, attach receipts, and run reports.
Invoicing and payments: You can create and send invoices and estimates, customize them with your logo and colors, track their status, accept online payments, send reminders, apply discounts and credits, and manage sales tax.
Tax deductions: You can maximize your tax deductions by tracking your mileage, home office expenses, vehicle expenses, and other deductions. You can also generate tax reports and export them to TurboTax or your accountant.
Reports: You can run over 230 customizable and industry-specific reports to get insights into your business performance, cash flow, profitability, expenses, sales, taxes, inventory, projects, and more.
Receipt capture: You can capture receipts using your phone camera or email them to your account. The app will automatically match them to existing transactions or create new ones for you.
Sales and sales tax: You can track your sales and sales tax, create sales receipts, track inventory, manage customers and vendors, and sync with popular e-commerce platforms like Shopify and Amazon.
Projects: You can organize your work by projects, track your time and expenses, assign tasks to team members, bill clients by project, and run project profitability reports.
Payroll: You can pay your employees and contractors, file and pay payroll taxes, offer benefits like health insurance and 401(k), and track time and tips.
Multiple users: You can invite up to 25 users to access your account, depending on your subscription plan. You can also set user permissions and roles to control what they can see and do.
App integration: You can connect to over 800 third-party apps that integrate with QuickBooks Online, such as PayPal, Square, Stripe, Gusto, Expensify, TSheets, Zapier, and more.
Security and backup: You can rest assured that your data is secure and backed up in the cloud. The app uses 128-bit SSL encryption, multi-factor authentication, firewall protection, and automatic updates.
How to download and install QuickBooks Online Desktop App
Downloading and installing the QuickBooks Online Desktop App is easy and fast. Here are the steps you need to follow:
Go to the and click on the Download now button for Windows or Mac, depending on your operating system.
Save the file to your computer and open it once the download is complete.
Follow the on-screen instructions to install the app. You may need to accept the license agreement and choose a location for the app.
Launch the app from your desktop or start menu. You will see a sign-in screen where you can enter your QuickBooks Online username and password. If you don't have an account yet, you can click on Create an account to sign up for a free trial or a subscription plan.
Once you sign in, you will see your QuickBooks Online dashboard on the app. You can start using the app as you would use the browser version.
How to access multiple QuickBooks Online companies with the app
If you have more than one QuickBooks Online company or account, you can access them all with the QuickBooks Online Desktop App. Here is how:
To add a new company or account to the app, click on Add another company at the bottom left corner of the app. You will be prompted to sign in with your username and password for that company or account.
To switch between companies or accounts on the app, click on the company name at the top left corner of the app. You will see a list of all the companies or accounts that you have added to the app. Click on the one you want to access.
To remove a company or account from the app, click on Edit list at the bottom left corner of the app. You will see a list of all the companies or accounts that you have added to the app. Click on the X icon next to the one you want to remove.
How to switch from QuickBooks Desktop to QuickBooks Online Desktop App
If you are currently using QuickBooks Desktop and want to switch to QuickBooks Online Desktop App, you can do so by following these steps:
Make sure that your QuickBooks Desktop is updated to the latest version. You can check for updates by going to Help > Update QuickBooks Desktop.
Create a backup of your QuickBooks Desktop company file by going to File > Backup Company > Create Local Backup.
Create a free trial or a subscription account for QuickBooks Online by going to .
In your QuickBooks Desktop, go to Company > Export Company File to QuickBooks Online.
Sign in with your QuickBooks Online username and password when prompted.
Select whether you want to import your inventory or not. If you choose yes, make sure that your inventory valuation method in QuickBooks Desktop is FIFO (first in first out).
Select whether you want to import payroll data or not. If you choose yes, make sure that you have an active payroll subscription for QuickBooks Online.
Select the QuickBooks Online company that you want to import your data to. If you don't have one, you can create one by clicking on Create a new QuickBooks Online company.
Click on Continue and wait for the data to be transferred. This may take some time depending on the size of your file and your internet speed.
Once the transfer is complete, you will receive an email confirmation. You can then sign in to your QuickBooks Online account and check your data.
Download and install the QuickBooks Online Desktop App by following the steps in the previous section.
Launch the app and sign in with your QuickBooks Online username and password. You will see your QuickBooks Online dashboard on the app. You can start using the app as you would use the browser version.
QuickBooks Online Desktop App vs. QuickBooks Online Browser Version
The QuickBooks Online Desktop App and the QuickBooks Online browser version are both cloud-based accounting software that let you manage your business finances online. However, they have some similarities and differences that you should be aware of before choosing the best version for your needs. Here are some of the main similarities and differences between the two versions:
Similarities and differences between the two versions
Similarities
Differences
- Both versions allow you to access your QuickBooks Online account from any device with an internet connection.
- The app does not require a web browser to run, while the browser version does.
- Both versions offer the same features and benefits of QuickBooks Online, such as income and expenses, invoicing and payments, tax deductions, reports, receipt capture, sales and sales tax, projects, payroll, multiple users, app integration, security and backup, etc.
- The app offers some additional features that are not available in the browser version, such as staying signed in for 6 months, using a navigation map similar to QuickBooks Desktop, accessing multiple companies without reloading, etc.
- Both versions have the same pricing plans and subscription options for QuickBooks Online.
- The app is free to download and use for QuickBooks Online subscribers or accountants, while the browser version may incur some costs depending on your internet service provider or data plan.
- Both versions have the same system requirements for Windows or Mac computers.
- The app requires more disk space than the browser version (about 250 MB vs. about 50 MB).
- Both versions have the same customer support options, such as phone, chat, email, community forum, help articles, etc.
- The app has a dedicated support team that can help you with any issues related to the app, while the browser version has a general support team that can help you with any issues related to QuickBooks Online.
Pros and cons of each version
Based on the similarities and differences between the two versions, here are some of the pros and cons of each version:
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How to sign out and uninstall quickbooks online desktop app
Pros of QuickBooks Online Desktop App
- It is faster and more reliable than the browser version, as it does not depend on your web browser or internet speed.
- It is more convenient and secure than the browser version, as it allows you to stay signed in for longer and use a familiar navigation map.
- It is more efficient and flexible than the browser version, as it allows you to access multiple companies and switch between them easily.
- It has a dedicated support team that can help you with any issues related to the app.
Cons of QuickBooks Online Desktop App
- It requires more disk space than the browser version, which may affect your computer performance or storage capacity.
- It may not be compatible with some third-party apps or extensions that work with the browser version.
- It may not be updated as frequently as the browser version, which may cause some bugs or glitches.
- It may not be available for some operating systems or devices that support the browser version.
Pros of QuickBooks Online Browser Version
- It does not require any installation or disk space on your computer, which may improve your computer performance or storage capacity.
- It is compatible with most web browsers and devices that have an internet connection.
- It is updated regularly and automatically by Intuit, which may fix some bugs or glitches.
- It has a general support team that can help you with any issues related to QuickBooks Online.
Cons of QuickBooks Online Browser Version
- It is slower and less reliable than the app, as it depends on your web browser and internet speed.
- It is less convenient and secure than the app, as it requires you to sign in multiple times a day and use a different navigation map.
- It is less efficient and flexible than the app, as it requires you to reload each company and switch between them manually.
- It may not work well with some web browsers or devices that have compatibility issues.
How to choose the best version for your needs
The best version for your needs depends on your personal preferences, business requirements, and technical capabilities. Here are some questions that you can ask yourself to help you decide:
- How often do you use QuickBooks Online? If you use it frequently or have more than one account, you may prefer the app for its convenience and speed.
- How familiar are you with QuickBooks Desktop? If you have used QuickBooks Desktop before or are used to its navigation map, you may prefer the app for its similarity and familiarity.
- How many companies do you manage with QuickBooks Online? If you have multiple companies or accounts, you may prefer the app for its efficiency and flexibility.
- How much disk space do you have on your computer? If you have limited disk space or want to save some storage capacity, you may prefer the browser version for its minimal requirements.
- How compatible is your web browser or device with QuickBooks Online? If you have a supported web browser or device that works well with QuickBooks Online, you may prefer the browser version for its compatibility and accessibility.
- How important are updates and bug fixes for you? If you want to have the latest features and fixes from Intuit, you may prefer the browser version for its regular and automatic updates.
Ultimately, the choice is yours. You can try both versions and see which one suits you better. You can also switch between them anytime, as they sync with each other seamlessly. The most important thing is that you find the version that helps you run your business smoothly and efficiently.
QuickBooks Online Desktop App Reviews and Ratings
Now that you know what the QuickBooks Online Desktop App is and how it compares to the QuickBooks Online browser version, you may be wondering what other users think about it. To give you an idea, we have gathered some reviews and ratings from different sources, such as . Here are some of the highlights:
What users like about the app
- Users like that the app is fast, reliable, convenient, and easy to use. They appreciate that they can access their QuickBooks Online account without opening a web browser, stay signed in for longer, switch between multiple companies easily, and use a familiar navigation map.
- Users like that the app offers all the features and benefits of QuickBooks Online, such as income and expenses, invoicing and payments, tax deductions, reports, receipt capture, sales and sales tax, projects, payroll, multiple users, app integration, security and backup, etc. They find that the app helps them manage their business finances effectively and efficiently.
- Users like that the app has a dedicated support team that can help them with any issues related to the app. They also like that they can access other customer support options, such as phone, chat, email, community forum, help articles, etc.
What users dislike about the app
- Users dislike that the app requires more disk space than the browser version, which may affect their computer performance or storage capacity. They also dislike that they have to download and install the app on their computer, which may take some time or cause some errors.
- Users dislike that the app may not be compatible with some third-party apps or extensions that work with the browser version. They also dislike that they may not be able to use some features or functions that are available in the browser version but not in the app.
- Users dislike that the app may not be updated as frequently as the browser version, which may cause some bugs or glitches. They also dislike that they may not be able to access some of the latest features or fixes from Intuit.
- Users dislike that the app may not be available for some operating systems or devices that support the browser version. They also dislike that they may not be able to access their QuickBooks Online account from any device with an internet connection.
How the app compares to other accounting software
Users also compare the QuickBooks Online Desktop App to other accounting software, such as Xero, FreshBooks, Wave, Zoho Books, Sage, etc. Here are some of the common comparisons:
- Users say that the app is more comprehensive and robust than other accounting software, as it offers more features and functions for different aspects of business finance. They also say that the app is more suitable for larger and more complex businesses that need more customization and integration options.
- Users say that the app is more expensive and complicated than other accounting software, as it has higher subscription fees and requires more training and support. They also say that the app is less user-friendly and intuitive than other accounting software, as it has a steeper learning curve and a cluttered interface.
- Users say that the app is more reliable and secure than other accounting software, as it has a strong reputation and track record in the industry. They also say that the app is more compatible and accessible than other accounting software, as it works with most web browsers and devices.
Conclusion
The QuickBooks Online Desktop App is a desktop application that lets you access your QuickBooks Online account from your computer, without opening a web browser. It offers all the features and benefits of QuickBooks Online, plus some additional ones, such as staying signed in for longer, using a familiar navigation map, accessing multiple companies easily, etc. The app is free to download and use for QuickBooks Online subscribers or accountants, but it requires more disk space than the browser version. The app is suitable for frequent users who have more than one account or who have migrated from QuickBooks Desktop to QuickBooks Online. The app has positive reviews and ratings from users who like its speed, convenience, efficiency, and flexibility. However, the app also has some drawbacks, such as compatibility issues, update delays, availability limitations, etc. The app is more comprehensive and robust than other accounting software, but it is also more expensive and complicated. The best version for your needs depends on your personal preferences, business requirements, and technical capabilities. You can try both versions and see which one suits you better.
If you are interested in downloading and using the QuickBooks Online Desktop App, you can click on the link below to get started:
FAQs
Here are some of the frequently asked questions about the QuickBooks Online Desktop App:
Can I use the QuickBooks Online Desktop App offline?
No, you cannot use the QuickBooks Online Desktop App offline. You need an internet connection to access your QuickBooks Online account from the app. However, you can work on some tasks offline, such as creating invoices or entering transactions, and they will sync with your account once you go online.
Can I use the QuickBooks Online Desktop App on my mobile device?
No, you cannot use the QuickBooks Online Desktop App on your mobile device. The app is only available for Windows or Mac computers. However, you can use the on your iOS or Android device to access your QuickBooks Online account from your phone or tablet.
Can I use both the QuickBooks Online Desktop App and the QuickBooks Online browser version?
Yes, you can use both the QuickBooks Online Desktop App and the QuickBooks Online browser version. They sync with each other seamlessly, so you can switch between them anytime. However, you cannot use them simultaneously on the same computer or device.
How do I update the QuickBooks Online Desktop App?
The QuickBooks Online Desktop App updates automatically when there are new features or fixes from Intuit. You will see a notification on the app when an update is available. You can also check for updates manually by going to Help > Check for Updates on the app.
How do I uninstall the QuickBooks Online Desktop App?
If you want to uninstall the QuickBooks Online Desktop App from your computer, you can follow these steps:
For Windows: Go to Start > Control Panel > Programs > Uninstall a Program. Find and select QuickBooks Online Desktop App. Click on Uninstall. Follow the on-screen instructions to complete the process.
For Mac: Go to Applications. Find and drag QuickBooks Online Desktop App to the Trash. Empty the Trash to complete the process.
Note that uninstalling the app will not affect your QuickBooks Online account or data. You can still access them from the browser version or another device.
I hope this article has helped you understand what the QuickBooks Online Desktop App is, how it works, and how it compares to the QuickBooks Online browser version. If you have any questions or feedback, please feel free to leave a comment below. Thank you for reading! 44f88ac181
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